Ratified at MC meeting
This Privacy statement is effective as and from 25th May 2018
Data Compliance Officer
Information We Collect
All the Personal information we gather about you is gathered under Principle 1 (lawful, fair and transparent) under our legal obligation as an Education Support Centre appointed under the Education Act 1998, Section 37.
How We Use Your Information
When you register as a “User” on the KESC “Site”, “Service”, we gather Personally identifiable information about you i.e. your profile (your Personal Data, school Data address, ip address) and/or similar. We will gather your profile solely to provide access to your registration area, to generate and view your record of participation in our CPD / Training & Education provisions in conjunction with maintaining your attendance and certification record(s). We will not use your collected Data for any other purpose or to send you any commercial advertisements.
How We Share Your Personal Data
How We Protect Your Information
KESC is responsible for the protection of Personal Data. We have put every measure in place to secure the Data we gather. These measures are outlined in the Data Protection Policy. KESC is concerned with protecting your privacy and Data but we cannot ensure or warrant the security of any information you transmit to us or guarantee that your information on KESC “Site” “Service” may not be accessed, disclosed, altered or destroyed by breach of any of our Business standard physical, technical or managerial safeguards. When you enter sensitive information (such as log in credentials) on our registration or order forms, we encrypt that information using secure socket layer technology (SSL). No method of transmission over the Internet or method of electronic storage is 100% secure. Therefore, we cannot guarantee its absolute security. We use external third-party payment processors such as PayPal and Stripe to process your payment when you book a course. These third-party payment processors do not retain share, store or use Personally identifiable information for any other purposes. Your interactions with these external payment processing organisations are governed by their own privacy policies.
Access and Retention of Data Controlled by Our Users
KESC “Site” will:
· Remember what courses you are applying for (e.g. when logged in and booking a course)
· Remember where you are in the booking process
· Remember that you are logged in and that your session is secure. You need to be logged in to complete a booking.
Functional Cookies are not Strictly Necessary but are required to provide you with the best user experience and also to tell us which pages you find most interesting (anonymously).
KESC “Site” will:
· Track the pages you visit via Google Analytics
· Third-Party Cookies
This “Site” will not share any Personal information or directly use third parties cookies.
Social Media Widgets / Analytics
KESC CPD training courses (Contract)
We use your Personal Data, which you provide to us to administer and manage these CPD/ Training & Education services including registration, billing, collection of fees and charges. We collect your profile solely to provide access to your registration area, to generate and view your record of participation in our CPD/ Training & Education services and to maintain your course attendance and certification(s) records. We use the email address you provide for the purpose of distributing any training materials related to your CPD/ Training & Education undertaking(s) and to keep you informed. Your permission is sought either at the point of registration or at attendance.
Your Personal information may be shared with our third-party Training & Education partners, professional development support personnel, trainers, facilitators, tutors and various education bodies and agencies under the remit of the Department of Education and Skills (DES) or other relevant Government agencies and organisations (e.g. PDST, JCT, NIPT, NEPS, HSE). If your CPD / Training & Education provision is delivered by an external educational body, we will share your Personal Data with that external educational body only as applicable and appropriate. You will be informed at the point of registration who/if any 3rd party organisations your details will be shared with (under our legal obligations).
To pay for CPD courses you have requested from us (Contract)
To receive our Newsletter communications (Consent – Opt in)
With your permission, KESC intermittently sends our Newsletter and information emails about CPD/Training & Education provisions to the email address you have provided. You may at any time choose not to receive our Newsletter communications by following the unsubscribe instructions included at the end of each email communication. Any existing registrant/User can also unsubscribe by logging in and editing his/her profile.
In line with Data protection regulations, GDPR, KESC will give existing registrants (Users) the opportunity to click on a link to “opt in” to subscribe to the Newsletter, therefore agreeing to continue receiving the Newsletter communication. Any existing registrant/User that does not use the link to “opt in” will automatically be removed and deleted from the Newsletter Database. Registrants who have not booked a CPD/Training & Education provision within the last 7 years or more will also be automatically deleted and removed from KESC website Database.
In communication with us (Legitimate Interest)
If you correspond with us, we will collect information such as your name, address, phone number and email address and any other Personal information contained within the communication and use it to respond to your inquiry. We process this information in pursuit of our legitimate interests i.e. providing CPD for teachers and school communities and implementing our statutory remit.
If you attend one of our CPD /Training & Education provisions (e.g. courses, programmes, other educational events) (Contract)
KESC organises a comprehensive CPD /Training & Education programme during the year. If you register for one of these training courses/programmes/ events your Personal Data is collected. Your consent is actively sought either at the point of registration or at attendance. We use this information to facilitate your registration, process your payment and provide you with the associated information and services. In some circumstances, we take photographs or make video recordings of these events. We will always inform you if the provision is being photographed /recorded so that you can choose not to participate.
When you provide services to us (Contract)
If you provide professional services to KESC, you are obliged to provide Personal Data under the Principle of Contract. This typically includes: your contact information, address, phone number, VAT registration number/PPS No. and possibly your banking information, we will process this information so that we can administer, manage and pay for the relevant services you provide and as per the terms and conditions of our contract or SLA. We retain and store this in line with our legal obligations for 7 years. We are legally obliged to share this information with TES, auditors and the revenue commissioners.
For all other information regarding the safety, storage and use of your Personal Data or access to same, please read our full Data Protection Policy.
By contract we manage the Personal Data of employees in line with our overall Data Protection Policy.
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